Events & Operations Coordinator


JOB TITLE: Events & Operations Coordinator

REPORTS TO: UK Operations Manager


START DATE: June 1st 2024

END DATE: December 31st 2024

SALARY: Competitive

DATE: November 2023


  • Access to Union Jax Group Personal Pension Scheme (employee contributions matched up to 7.5%)
  • Company issued mobile phone.
  • Company issued laptop.
  • Access to cycle to work scheme.

Scheme of Work / Job specification:

Main responsibilities this role requires are to assist all event and stadium operations across the Jaguars UK
team, with a specific focus on gameday operations for any Jaguars London games. Examples of events and
activities listed below (this is not an inclusive list and will change from year to year).

  • London Games
  • Summer Player Tour
  • Annual JAGTAG Events
  • UJF Foundation Events

Reporting into the UK Operations Manager the role will include but is not limited to the following
responsibilities and requirements:

  • Assist with all stadium and event vendor procurement and onboarding for all our annual events.
  • Organise the Jaguars UK administration folders and develop any new systems and processes to
    ensure more efficiency across the board.
  • Manage and create all Jaguars UK Smartsheet needs I.E. – Creation of Forms / Dashboards /
    Access Lists
  • Support the operations department in creating a full inventory and manifest of items owned and
    stored at our UK storage facility.
  • Support on elements and logistics associated with all annual Jaguars UK and ROI events, such as
    Jaguars Summer Player Tour.
  • Participate and contribute to various areas within the development of the 2024 stadium cluster
    meeting agenda.

London Games:

  • Work collaboratively with the UK Operations Manager on game day to ensure all safety and operational requirements are met.
  • Manage all on ground movements on gameday at the stadium (Pre-game Field Access, HOF
    Movements & Shadows experience)
  • Partake and contribute in all daily, weekly, and bi-weekly meetings with vendors and the wider
    Jacksonville Jaguars operational team.
  • Provide all relevant information to game vendors contracted
    by the Jacksonville Jaguars. (parking, access, load-in & load-out)
  • Manage the development of all online forms to ensure a safe and efficient operational process
    for game week & gameday.
  • Act as a POC to all game vendors, Wembley stadium staff and wider Jacksonville Jaguars
    departmental staff for Jaguars London games.
  • Organise and distribute all parking requests for our 2024 Wembley Game.
  • Work with an oversee credential boards and access, support internal wayfinding and football
    movements within Wembley stadium (currently managed by Populous).
  • Gather all relevant information from vendors and build the pre-week minute by minute
    document to outline all occurrences on game day.
  • Assist in managing all field access requests for equipment and or technology testing during pre-
  • Work closely with logistical vendors to ensure all equipment delivery and collection to and from
    Wembley Stadium is completed efficiently.
  • Assist and present in all relevant post-game debrief meetings with vendors & Wembley stadium

Key Relationships:

  • VP of UK Operations
  • UK Operations Manager
  • Senior Marketing and Operations Manager
  • UK Grassroots Manager
  • Director of UK Security
  • Head of UK Sponsorship
  • Key Wembley Stadium Operation Staff
  • Wider Jaguars US Staff Members




  • Previous experience in event operations and or stadium operations
  • Proficiency in Microsoft office plus other online applications
  • Ability to work and plan several events simultaneously.
  • Experience in project management


  • Operational experience in large stadium/sporting events.
  • Previous experience working on NFL international / London Games
  • An understanding of American Football



  • Excellent oral and written communications skills
  • Ability in writing reports
  • Strong presentation skills
  • Self-starter, motivated, team player with strong organisation skills
  • Solution driven individually.
  • Flexibility around working hours during busy planning periods.
  • Ability to communicate with colleagues and vendors from multiple levels, from junior to executive.



  • Educated to degree or equivalent level.

How to Apply:

Please email a copy of your CV and a covering letter to detailing your experience and reasons for applying for the role. Please note, we reserve the right to close any advertised vacancy before the stated closing date. We recommend applying to our vacancies early, to avoid disappointment.

Scroll to Top

Accessible Seating Enquiry