CAREERS

JOB TITLE: Events & Operations Coordinator

REPORTS TO: UK Operations Manager

CONTRACT DURATION: 6 Months

START DATE: June 1st 2024

END DATE: December 31st 2024

SALARY: Competitive

DATE: November 2023

Benefits:

• Access to Union Jax Group Personal Pension Scheme (employee contributions matched up to 7.5%)
• Company issued mobile phone.
• Company issued laptop.
• Access to cycle to work scheme.

Scheme of Work / Job specification:

Main responsibilities this role requires are to assist all event and stadium operations across the Jaguars UK
team, with a specific focus on gameday operations for any Jaguars London games. Examples of events and
activities listed below (this is not an inclusive list and will change from year to year).

• London Games
• Summer Player Tour
• Annual JAGTAG Events
• UJF Foundation Events

Reporting into the UK Operations Manager the role will include but is not limited to the following
responsibilities and requirements:

• Assist with all stadium and event vendor procurement and onboarding for all our annual events.
• Organise the Jaguars UK administration folders and develop any new systems and processes to
  ensure more efficiency across the board.
• Manage and create all Jaguars UK Smartsheet needs I.E. – Creation of Forms / Dashboards /
  Access Lists
• Support the operations department in creating a full inventory and manifest of items owned and
  stored at our UK storage facility.
• Support on elements and logistics associated with all annual Jaguars UK and ROI events, such as
  Jaguars Summer Player Tour.
• Participate and contribute to various areas within the development of the 2024 stadium cluster
  meeting agenda.

London Games:

• Work collaboratively with the UK Operations Manager on game day to ensure all safety and operational requirements are met.
• Manage all on ground movements on gameday at the stadium (Pre-game Field Access, HOF
  Movements & Shadows experience)
• Partake and contribute in all daily, weekly, and bi-weekly meetings with vendors and the wider
  Jacksonville Jaguars operational team.
• Provide all relevant information to game vendors contracted
  by the Jacksonville Jaguars. (parking, access, load-in & load-out)
• Manage the development of all online forms to ensure a safe and efficient operational process
  for game week & gameday.
• Act as a POC to all game vendors, Wembley stadium staff and wider Jacksonville Jaguars
  departmental staff for Jaguars London games.
• Organise and distribute all parking requests for our 2024 Wembley Game.
• Work with an oversee credential boards and access, support internal wayfinding and football
  movements within Wembley stadium (currently managed by Populous).
• Gather all relevant information from vendors and build the pre-week minute by minute
  document to outline all occurrences on game day.
• Assist in managing all field access requests for equipment and or technology testing during pre-
  week.
• Work closely with logistical vendors to ensure all equipment delivery and collection to and from
  Wembley Stadium is completed efficiently.
• Assist and present in all relevant post-game debrief meetings with vendors & Wembley stadium
  staff.